Location: Dover (Hybrid)

Contract: Permanent

Salary: £21,250 

Increasing to £24,531 after successful completion of 6 months probation period

Closing Date: 3 February

We are currently looking for a HR Administrator to join our friendly and committed HR team, on a 12 month Fixed Term Contract. 

The successful candidate will be self-motivated and computer literate, have demonstrable administrative experience and be passionate about supporting our staff to thrive.

​ You will be joining an established supportive team which delivers excellent, high standards of HR support to the organisation in line with its people plan with a customer focussed approach.  You will have opportunities to work in many areas of the HR functions that are delivered by the team with a bespoke personal development plan in place to support you through your progression in the role.

As a HR Administrator you will provide timely and accurate HR support to the organisation, such as lifecycle administration and onboarding of new employees.  ​You will be the point of contact for all employees on information relating to HR queries as well as guiding and supporting managers on varies matters, escalating to the HR Adviser/Manager when needed. ​

If you are a strong communicator, have an excellent understanding and observance of impartiality and confidentiality and are looking for an exciting role within a charity that is making a difference, we’d love to hear from you!

As the HR Administrator your duties would include:

  • Processing of employee life cycle on HR systems, including onboarding new starters, probation reviews and leavers
  • Conducting preemployment checks for successful applicants to ensure full compliance
  • Input data accurately on the HR system to ensure data quality is maintained
  • Process variations to contract on the system and provide relevant communication to employees on actions
  • Participating and/or leading on HR related projects
  • Responding to general queries via phone and email
  • Assisting the recruitment lead in creating, managing and advertising job vacancies
  • Taking minutes during meetings
  • Support the HR Manager by producing other letters and correspondence when needed
  • Producing HR reports and Management Information for Senior Management
  • Managing employee registrations with the OISC

The experience and skills you need:

  • ​A positive and proactive attitude
  • Excellent organisational skills with the ability to work under pressure, both individually and in a team
  • Have an excellent attention to detail and ability to problem solve
  • Good clear written and oral communication skills in English, particularly in a multi-cultural environment
  • ​Excellent computer skills including Word, Excel and databases; particularly in making and keeping accurate and timely records


What else to expect:

  • This is a Dover based role with the option of hybrid (mixture of home and office) working. You will be required to attend the Dover office at least once a month for meetings, potentially more frequently during your probation period
  • You will receive a comprehensive induction and training plan which will be tailored to your level of experience, where you will learn about our People Plan and HR systems, meet your new colleagues, develop your prioritisation skills and learn what makes our organisation and HR team a ‘Great Place to Work’

About Migrant Help:

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. 

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work. 

These are some of the benefits we offer:

• Flexibility and work life balance
• Enhanced family friendly provisions
• Additional holiday entitlements
• Perkbox benefits
• Non-contributory pension scheme. 

At Migrant Help, we foster a culture in which equality, diversity and inclusion are recognised, valued and encouraged. It doesn’t matter who you are or where you come from, we match your skills with the needs of our organisation. As long as you share our values, vision and goals. We welcome applications from candidates regardless of their age, religion or belief, race, gender reassignment, disability, sexual orientation, sex, marriage or civil partnership, pregnancy and maternity.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.  

- This post is subject to a Disclosure and Barring Service (DBS) check

Therefore the applicant must:

  • Be able to provide documents to show their right to work in the UK i.e. passport or other right to work documents such as work visa, settled status document, certificate of registration, naturalization as a British citizen, Biometric Residence Permit etc. 
  • Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment.


We encourage applications from disabled people by offering them an interview if they meet the minimum criteria for the job

See the job description for full person specification.

How to apply

To apply for this role please click on this link and complete the online application form attaching a copy of your CV and cover letter.

Selection Criteria

Your application will be assessed against the job description and person specification, which can be found via the above link, we therefore recommend you review both before you apply.

Closing Date: 3 February 2023

As part of your role, it is important you operate within Migrant Help’s values:
Protection, Diversity, Equality, Partnership, Innovation and Excellence.
Migrant Help is proud to be an equal opportunities employer.